On our October 30 workshop with Potomac Forum, we invited Terry Weaver, Director of the Center for Information Technology Accommodation (CITA), to be on a panel discussing 508 legislation compliance and Social Media. 5 significant points emerged from that discussion which will affect multiple agencies engaging in social media and open government initiatives:
- Youtube now offers captioning. Ms. Weaver made it a point to indicate that since it is now possible to caption videos on YouTube, an excuse for posting a uncaptioned video no longer exists. Federal agencies must caption videos wherever they are posted. Posting an uncaptioned video and directing screenreader users back to the agency site for the captioned version is not equal access. It is more like the separate text version of a website that some agencies used in the early days of Section 508 when they couldn’t comply with the standards on the main page. It is a “separate but equal” approach which provides an alternative means and a practice she discouraged.
- If you are not 508 compliant, indicate that you are planning to be and how someone who wants the information but cannot access can request accommodation. Having a plan is the first stage of 508 compliance and making it clear that you are progressing toward compliance is an important step toward mitigating risk.
- There are limitations on some social media sites for 508 compliance. Facebook for instance has content which often cannot be read by screen readers. Therefore any information posted on facebook by a government agency should be available from a compliant webpage elsewhere.
- Blogs in Open Government: Images should be captioned with description. Non-captioned videos should not be allowed. It is fairly easy to make most blogs 508 compliant by making sure they can be read by screen readers and also to caption with a description in the ALT tag any images. It was recommended that video submissions by the public not be allowed in comments as most will not be captioned.
- In any use of a social media site for official agency business or open government efforts, be sure to check with your agency’s general counsel to be sure that you have all of the proper agreements in place. GSA has examples of the modified terms of service (TOS) agreements it has put in place on www.apps.gov. GSA encourages all agencies to create similar agreements.
Stay tuned for more workshops on building better